Frequently asked.
Nine of the questions we hear most. If yours isn't here, ring our live demo agent on 03 242 1183, it'll either answer or queue a callback from a human.
What actually happens when someone rings at 2am?
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Your agent answers in a real NZ voice, finds out what has happened, and decides whether it is genuinely an emergency using the rules you set. If it is, it takes the caller's name, a number to ring back on and the site address, tells them the on-call person has been alerted, and hands the job straight over. Whoever is on call gets a notification, a text and, if they still have not answered, a phone call that reads the job out. If it is not an emergency, nobody is woken and the job is waiting on your dashboard in the morning.
How does it know who is on call tonight?
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However you already work it out. Build the weekly roster in Talkify (Dave has Tuesday nights, Sam has Thursdays, they swap weekends fortnightly), or point us at an on-call calendar you already keep and we read the shifts from it. If you would rather not maintain a roster at all, whoever is on duty simply switches themselves on and that beats everything else. Swaps and cover are one row, and the person covering does not need anyone to go and edit a schedule.
What if the person on call does not answer?
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It moves to the next person on your list, in the order you dragged them into. You decide how long each person gets before that happens: two minutes is the default, and a burst pipe rarely waits well beyond that. If the whole list has been through without an answer, the last resort number gets rung and the job is flagged on your dashboard as unanswered so it cannot quietly disappear.
How do they accept a job?
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Whichever way is easiest at the time. Tap the link in the text, reply YES to it, or just say yes when we ring. The first person to accept gets it and everyone else is told somebody has taken it, so two people never turn up to the same job. If they cannot take it, one tap passes it straight on rather than making the next person wait out the timer.
Can it tell a real emergency from someone who can wait until Monday?
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That is the part we have been most careful about, because waking somebody for a job that could have waited is how a roster gets switched off. You describe what counts as an emergency in your business, and the agent is instructed to treat anything it is unsure about as next business day rather than guess. Those jobs are still taken in full and waiting for you in the morning, they just do not wake anyone.
Somebody accepted the job and then went back to sleep. Then what?
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Accepting is not the same as doing it, so the clock keeps running. If nobody has marked the job dealt with within the time you set, it goes back out to the roster. The customer is still waiting either way, which is the only fact that matters at that hour.
We get the same caller ringing back twice. Does that wake someone twice?
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No. A second call from the same number inside your chosen window joins the job that already exists rather than raising a new one. Somebody ringing back because they forgot to mention the water is coming through the ceiling is one job, not two.
Will it hand out my on-call person's mobile number?
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Never. The agent is told the first name of whoever is on call, so it can say "Dave is on call tonight and he will ring you back", and nothing else. The number stays on our side and is only ever used to reach them. Give an agent a phone number and a determined caller will eventually talk it out of it.
What does it cost?
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$19.95 a month on top of your Talkify agent. You do need an incoming agent for this: the roster has nothing to pass on until something answers your phone, so it is an add-on rather than a product on its own. Notifications and emails are free. Texts to your on-call people are 10c each and calls to them are 50c a minute, so a quiet month costs the monthly fee and a busy one costs what it actually used. You can cap how many calls we will make chasing a single job.
Can I prove somebody was actually alerted?
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Yes, and this is the reason it is worth having in writing. Every notification, text, call and email is recorded against the job with the time it went, who it went to and what came back, including the ones that failed to send. "Nobody rang me" has an answer.